Executive Assistant & Office Manager

About Nebius:

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.

The Role: Nebius is growing quickly in Asia Pacific and Japan, and our Singapore office is the regional base for our go-to-market team. We are looking for a senior Executive Assistant and Office Manager who will be the right hand to the APJ General Manager, the operational backbone of the Singapore office, and a trusted partner to the Sales and GTM teams on the ground. This is a hybrid role with three equal pillars: high-level executive support, hands-on office and workplace management, and day-to-day commercial support for the in-region sales and GTM organisation. You will free the GM to focus on growing the business, help the sales team move faster, and make sure colleagues and visitors experience a well-run, welcoming workplace. Responsibilities: Executive support to the APJ General Manager

Manage the GM's calendar, prioritising meetings across APJ, EMEA and US time zones.

Coordinate complex regional and international travel, including itineraries, visas, expenses and logistics.

Prepare meeting materials, agendas, briefing notes and follow-up actions.

Screen and manage correspondence, acting as a trusted point of contact for internal and external stakeholders, including customers, partners and senior visitors.

Support the GM's leadership meetings, offsites, customer events and regional business reviews.

Handle expense reports, invoices and other administrative tasks for the GM.

Handle confidential information with the highest level of discretion.

Sales and GTM team support

Act as the first point of contact for the Singapore-based Sales, Partnerships and GTM teams, coordinating requests for information and support.

Support CRM hygiene (Salesforce/HubSpot): data entry, report generation and pipeline tracking, in partnership with Sales Operations.

Coordinate the preparation of proposals, contracts and client-facing materials, and liaise with Finance, Legal and Operations on order processing and accuracy.

Assist with weekly and monthly sales performance reports, dashboards and KPI tracking, and help prepare leadership presentations.

Organise customer meetings, executive briefings, workshops and on-site visits, including room, catering, hospitality and visitor logistics.

Plan and run team events, offsites, kick-offs and regional GTM gatherings.

Support onboarding of new sales and GTM hires, including desk, access, equipment, system access, training schedules and materials.

Manage team communication channels (email, Slack) for announcements and updates, and provide ad-hoc support for strategic initiatives.

Office management and operations

Oversee the day-to-day operations of the Singapore office.

Manage relationships with landlords, building management and service providers, holding them to agreed service levels.

Coordinate maintenance and facilities issues, and escalate and resolve them promptly.

Manage office access, visitor protocols, and mail and courier handling.

Support seating plans, space usage and small-scale office improvements as the team grows, including future expansion or relocation planning.

Safety, security and compliance

Maintain a safe, secure and compliant office, including emergency procedures, fire safety, first aid